For coordination firms that run on IMECore
Book the right examiner on a date you can defend
The panel shows specialty, city, and availability beside the report deadline. A person approves the booking.
The problem
Booking by phone tag takes the week
You keep the panel in a spreadsheet and availability in email. You call three offices, leave two messages, and email a fourth. The date that comes back is six weeks out, and the report will still be late.
- You cannot see who is actually free next week.
- You book an examiner then discover a conflict.
- A reschedule moves by email and the case does not.
- A no-show turns into a dispute over notice and fee.
- Nobody can say when the next open slot is.
What changes
What IMECore does about it
A panel you can filter
Search examiners by specialty, sub-specialty, city and region, language, and clinic. Past-case history and exception flags sit on the profile.
Conflict and licence checked first
IMECore runs the COI check against claimant, client, and counsel, and verifies licence status before it proposes an examiner. A block needs an explicit override.
Demand meets supply in one view
The case shows the report due date and how much slack is left. The panel shows availability windows beside it, so you book against the real constraint.
Clinics held as places, not notes
Clinics carry address, accessibility, hours, and interpreter support. Booking ties the exam to a place with those facts attached.
No-show and reschedule by rule
Statuses cover booked, completed, no show, and rescheduled. Notice given and the cancellation window are recorded, so the fee follows the agreement.
A person approves the date
AI can chase availability by email, SMS, or phone, but a coordinator approves the booking and an examiner confirms it. Nothing books itself.
How it runs
Four steps, start to finish
- 1
Pick from the panel
Filter by specialty and city. Check availability, conflict, and licence status before you propose a name.
- 2
Approve the booking
A coordinator approves the exam. The case moves to scheduled and the parties are notified.
- 3
Hold the date
Send the confirmation, track the exam, and record any reschedule with reason and time.
- 4
Close the exam
Mark the exam as completed or no show. A no show keeps the notice record for billing.
Where the time goes
Numbers worth knowing before you buy
Published figures from fee schedules and industry surveys. Each carries its source.
- Typical wait to book a BC specialist IME
- 2–6 monthsTypical wait to book a BC specialist IMElawyerinfo.ca, BC WCAT guide
- Typical wait for the report after the exam in BC
- 4–8 weeksTypical wait for the report after the exam in BClawyerinfo.ca, BC WCAT guide
- Average no-show fee charged per missed IME
- $955Average no-show fee charged per missed IMESEAK 2024 IME fee survey
Free tools
Try the calculation first
No account, no upload. These run in your browser.
- Free tool
Report turnaround planner
Enter the exam date and the date you need the report. See the slack, the critical path, and the latest workable exam date.
Read - Free tool
No-show fee notice generator
Set the notice window, the fee, who is charged, and the province. Copy a retainer clause and a shorter reminder email.
Read - Free tool
IME cost estimator
Estimate the fee range for an independent medical examination by province, specialty, and report type. Built from published fee guides.
Read
FAQ
Questions people ask
Does IMECore book the examiner on its own?
No. The partner platform collects availability and proposes times. A coordinator approves the booking and the examiner confirms. Every booking is a named-person step.
What replaces phone tag?
The panel and live availability on the partner platform. Coordinators see open slots in one place, and the system can chase availability by email, SMS, or phone where the examiner prefers it.
How are conflicts handled?
Conflict records live on the examiner and reference claimant, client, and counsel. On propose or book, the partner platform checks and blocks or warns by the coordination firm's policy, with an override that is audit logged.
What if the examiner is late or cancels?
The exam status, the notice given, and the exception flags stay on the directory and on the case. Billing on the partner platform picks them up by the firm's rule.
Do you hold clinic rooms?
The partner platform does not lease clinic space. Coordinators book at a clinic profile that carries accessibility, hours, and interpreter support, and the case links to that clinic.
Keep reading
Related pages
- Platform
Referral intake
Forward the email. IMECore reads the referral, pulls the fields, and holds them for a person to approve.
Read - Platform
Reports
Templates per specialty and report type keep the structure. IMECore drafts from the records and the chronology. A person signs the opinion.
Read - Platform
Billing
The invoice builds from the exam, the record count, the report, and the no-show record. Tax is applied by province rule.
Read
Refer a case, get back a signed report
Send the referral and the questions. A coordinator confirms the file and what it still needs, then IMECore coordinates the examination and delivers a signed report.