For boards and public bodies
Assessments for WorkSafeBC, WCB Alberta, WSIB, and other boards
We deliver Independent Medical Examinations, Functional Capacity Evaluations, and Medical File Reviews for workers' compensation boards and public programs. Fee-schedule files, FOIPPA handling, and appeal-ready reports for WCAT.
The problem
The board's clock and the board's form, missed on the same file
A workers' compensation referral names a fee schedule, a privacy statute, and an appeal date. The file that comes back quotes a private-payer rate, treats public-body records as an insurer file, and answers a medical question the panel did not ask.
- The quote ignores the board's fee schedule.
- Public-body records are handled as private-payer records.
- The report misses the work-relatedness or rating question.
- The appeal date arrives before the report does.
- Each board's rating language differs, and a generic report fails the file.
What changes
What IMECore does about it
Quoted on the board's fee schedule
Where a payer fee schedule exists, such as WorkSafeBC, the acknowledgement quotes that schedule before anything is booked. Files outside a schedule are quoted per assessment.
Public-body files meet FOIPPA
When the client is a public body, FOIPPA applies. We keep the collection request narrow, log what arrives with its source, and share the report only with the parties the referral names. Health-information inference runs only in Canada.
The claim file and the job, collected together
We request employer reports, physician first reports, board claim notes, and the job description, each with source and date, so work-relatedness has evidence.
Booked against the board's date
The referral acknowledgement confirms the examination date the board set and the expected report date. If either moves, you hear when it moves.
Written for WCAT and the claim file
Name the appeal on the referral. The examiner answers the review or WCAT questions you sent, and you get a dated index of everything the examiner had.
Each board keeps its own headings
WorkSafeBC, WCB Alberta, WSIB, and other boards use different headings and rating language. Your file gets the board it names.
How it runs
Four steps, start to finish
- 1
Send the board referral
Name the board, the claim number, the questions, the fee schedule if one applies, and the date the report is due.
- 2
We collect under public-body rules
We request the claim file and the job description, log each source, and keep the collection as narrow as the referral allows.
- 3
We book on the schedule you named
Specialty and conflict checks first, then a booking against the board's examination date and the quoted fee.
- 4
You get a report the panel can read
Work-relatedness, restrictions, and the rating, in the board's order, signed off by a named reviewer.
Free tools
Try the calculation first
No account, no upload. These run in your browser.
- Free tool
Board deadline tracker
Count a workers' compensation objection, review, or appeal window from the decision date. Weekends handled, calendar export included.
Read - Free tool
IME cost estimator
Estimate the fee range for an independent medical examination by province, specialty, and report type. Built from published fee guides.
Read - Free tool
Report turnaround planner
Enter the exam date and the date you need the report. See the slack, the critical path, and the latest workable exam date.
Read
FAQ
Questions people ask
How do I refer a case?
Send the referral at /refer with the examinee details, or use the referral link your IMECore contact gave you. Staff review every referral before anything is booked, then confirm the plan in the referral acknowledgement.
What do you need with a referral?
The referral letter with your questions, the claim or file number, the deadline, the examinee's contact details, and the records you already hold or where to request them. Missing pieces do not stop the referral. The acknowledgement lists what is still outstanding.
Which boards do you work with?
WorkSafeBC, WCB Alberta, WSIB, and other provincial and territorial boards. Name the board on the referral. The report headings and the fee follow that board.
How do fee schedules work?
Where a payer fee schedule exists, such as the WorkSafeBC fee schedule, the acknowledgement quotes that schedule before anything is booked. Files outside a schedule are quoted per assessment. Write to us for a quote on your file.
How is FOIPPA handled?
When the client is a public body, FOIPPA applies. We keep the collection request narrow, log each source, and share the report only with the parties the referral names. Health-information inference runs only in Canada. PIPEDA and BC PIPA still apply.
Can this report go to WCAT?
Yes. Name the appeal and keep the board file on the referral. The examiner answers the appeal questions you sent, and the records index travels with the report.
How long until the report?
In British Columbia the report often takes 4 to 8 weeks after the examination (lawyerinfo.ca, BC WCAT guide). Complex files and large record volumes add time. The referral acknowledgement confirms the expected date for your file.
Can I ask for a rush?
Yes. Say so when you refer and give the date the report is needed. The acknowledgement confirms whether that date is possible and what it depends on.
Which assessments do you offer?
Independent Medical Examination (IME), Functional Capacity Evaluation (FCE; Functional Abilities Evaluation or FAE in Ontario), Medical File Review, Insurer Examination, Catastrophic Impairment Assessment, Attendant Care Needs Assessment, Physical Demands Analysis, Job Site Assessment, Psychological Assessment, Psychiatric Assessment, Neuropsychological Assessment, Psycho-Vocational Assessment, Future Care Cost Assessment, Ergonomic Assessment, and Virtual Assessment.
Which specialties do you work with?
Orthopaedic surgery, physical medicine and rehabilitation, psychiatry, and psychology, matched to the referral question. Tell us what the file needs and the acknowledgement confirms the specialty.
Where do you operate?
Across Canada, in person and by video. Virtual assessments cover files where an in-person examination is not needed or not possible.
Do you arrange interpreters, transport, and chaperones?
Yes. Tell us when you refer so they are booked before the appointment. Interpreters and chaperones are arranged for the examination, and travel needs are coordinated with the examinee.
Will the examiner testify if the file goes to hearing?
Ask when you refer. The acknowledgement confirms whether the examiner assigned to your file is available for testimony.
How is the report delivered?
The report is released to the referrer through the client portal, section by section, with notice when it is ready. Nothing goes by email attachment.
How is the fee built?
Per assessment, confirmed in writing in the referral acknowledgement before anything is booked. The figure depends on the assessment type and the specialty. Write to us for a quote on your file.
What is your cancellation policy?
A cancellation policy applies to late changes, and the acknowledgement states the terms for your file. Contact the coordinator as early as you can to move a date.
Keep reading
Related pages
- Claim type
Workers' compensation
We coordinate the examination and deliver a report in the board's language: work-relatedness, restrictions, and the rating the claim file needs.
Read - For teams
Employers
We arrange fitness-to-work and return-to-work assessments, Functional Capacity Evaluations (Functional Abilities Evaluation or FAE in Ontario), Physical Demands Analyses, and Job Site Assessments. You receive capability and restriction against the duties you named, and the employee is told what the appointment is, who ordered it, and who sees the report.
Read - For teams
Insurers and adjusters
We deliver Independent Medical Examinations, Functional Capacity Evaluations, and Medical File Reviews for ICBC Part 7, Ontario SABS, Section B, LTD, and life and health files. A named reviewer signs off every report before it reaches your desk.
Read
Refer a case, get back a signed report
Send the referral and the questions. A coordinator confirms the file and what it still needs, then IMECore coordinates the examination and delivers a signed report.