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Know how many exams fit before the schedule fills
Enter the exam format, clinic hours, and blackout days. The planner shows how many exams per week and when the next slot opens.
Examiner capacity planner
Enter the exam format and schedule. IMECore calculates how many exams fit and when the next slot opens.
The scheduled length of one IME appointment.
Turnover time between one examinee leaving and the next arriving.
Contiguous from Monday. Four means Monday through Thursday.
Net exam hours, excluding admin and lunch.
Vacation, conference, or other days the examiner is unavailable.
The date from which the examinee is available. Weekends and blackout days are skipped.
How many exams are waiting to be scheduled ahead of this one.
Exams per clinic day
5slots
Exams per week
20exams
Effective per week
17.9exams
After 5 blackout days
- Available clinic days in 12 weeks
- 43
- Backlog for 10 exams
- 0.6 weeks
How to use it
Four steps
- 1
Set the exam format
Enter the exam duration and the buffer between appointments.
- 2
Define the clinic week
How many days per week the examiner sees patients, and how many net hours per day.
- 3
Enter blackout days
Count the unavailable days over the next 12 weeks. The planner spreads them across clinic days.
- 4
See the earliest slot
Enter the examinee's availability and the current queue length. The planner finds the first open clinic day.
Background
What the numbers mean
The math behind a full clinic day
A seven-hour clinic day with 60-minute exams and 15-minute buffers fits six appointments. Add one vacation week and a conference and the 12-week window shrinks. The planner shows the real number, not the theoretical one.
Why blackout days matter more than they look
One blackout day per week removes 20% of a five-day clinic schedule. Over 12 weeks that is 12 fewer slots, or two full clinic days. Most scheduling conflicts start here, not with the exam duration.
Queue depth drives the wait
The average US IME takes roughly 6.5 hours of examiner time across review, exam, and report. An examiner running four clinic days a week at 60 minutes per exam has limited weekly output. A queue of 20 exams can mean five weeks of backlog even before blackouts.
This is a planning aid, not a booking system
The planner assumes contiguous clinic days starting Monday, and it distributes blackout days evenly. Real calendars have fixed vacation dates and statutory holidays. Use this to set expectations with referral sources, then book in your scheduling system.
FAQ
Questions people ask
Does this account for statutory holidays?
No. It only skips weekends. Add statutory holidays to your blackout-day count for a more realistic estimate.
What if the examiner works non-contiguous days?
The planner assumes contiguous days from Monday. If the examiner works Monday, Wednesday, and Friday, set three clinic days and accept that the daily count is an approximation.
How does the blackout distribution work?
The total blackout days are spread evenly across the 12-week window. If you have 10 blackout days and 48 clinic days, roughly every fifth clinic day is blocked.
What does 'effective exams per week' mean?
It is the weekly exam count after removing the proportion of clinic days lost to blackouts. It is the number you should quote to referral sources.
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